As we all know, physical records are much more vulnerable to security breaches than digital records. If files are stored indoors, some people may still see data that is not intended for them. It’s also very easy to lose files and then spend hours looking for them. This does not apply to virtual data rooms.
More Value from Team Work with Virtual Data Room Solutions
The development of information technology leads to an increase in the amount of data in digital form. To organize their storage, data storage systems are used – a comprehensive software and hardware solution that allows you to store large amounts of data and provide access to them using various network protocols.
If recent studies are to be believed, we will see the virtual data room market share grow exponentially over the years. The virtual data room is a simple yet powerful field communication and management tool that effectively connects both agents, representatives, and technicians with their office managers. Industrial companies widely use the solutions and services provided. It improves overall productivity with intelligent dispatching features and multiple reports and provides users with easy and direct access to customer information.
The features offered by each virtual data room provider vary. However, a few basic elements that a VDR should include:
- Customizable Folder Permissions: VDR allows administrators to choose which user can view a file and how many details they can access, unlike consumer-grade document sharing services that let you share or secure folders.
- Project archiving: VDR will keep a record of all documentation and activities for future reference after the project is completed.
- API Integration: This allows enterprises to incorporate VDR into their business processes and customize them to suit their specific requirements.
- It provides features such as emailing documents to SmartRoom, Microsoft Office integration, secure link document sharing, SmartLock, reports, and notifications. For large amounts of data, it supports ZIP downloads. They will provide a demonstration upon request.
What Are the Main Functions of the Virtual Data Room?
The main function of the virtual data room is to provide access to secure documents for authorized users through a specialized website or through secure agent applications for workstations running Windows, macOS, and Linux, as well as mobile ones.
In the virtual data room, data exchange takes place according to the principle of E2E encryption using secure transport protocols SSL or TLS, which ensures maximum security of data exchange between the server and the agent, protecting them from MITM attacks.
Where Can You Apply the Main Functions of the Virtual Data Room?
The legal industry is one of the largest consumers of virtual data rooms. Lawyers/legal advisers have access to highly confidential information of their clients and are legally required to protect the integrity of the data. Therefore, law firms are turning to online data rooms as their primary data repository. Virtual data rooms have some of the most advanced security features available in the digital world to help lawyers keep this data secure.
When it comes to business budgeting, every bite helps. When you use VDR instead of physically mailing documents, you save money on postage, paper, staples, and even copier supplies. These costs can increase over time, making VDR a smart choice for your budget.
The reliability of data protection, the ability to quickly resolve problems, and increase the speed of business operations are the main advantages of VDR. And in a world where information is perhaps the most valuable resource, such qualities are especially in demand.